At the beginning of 2019 the Board of Directors voted on an Unlicensed assistant fee of $52. Each office's Principle Broker will be invoiced for each assistant in the office. It is each office's duty to report any unlicensed assistant to GSMAR for billing and accurate information purposes. Continual updated information during the addition or subtraction of assistants in and out of offices is a must for accurate records. Email us any changes with Unlicensed Assistant staffing. Thanks.
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What can an Unlicensed Employee Do?
Q: What may an unlicensed employee, assistant, or secretary do?
A: 1. Answer the phone, forward calls and give information contained only on the listing agreement as limited by the broker;
2. Fill out and submit listings and changes to any multiple listing services;
3. Follow up on loan commitments after a contract has been negotiated and generally secure status reports on the loan progress;
4. Assemble documents for closing;
5. Secure public information from courthouses, utility districts, etc;
6. Have keys made for listings;
7. Place ads which have been approved by the Principal Broker;
8. Receive, record, and deposit earnest money, security deposits and advance rents under the direct supervision of the Principal Broker;
9. Type contract forms for approval by licensee and Principal Broker;
10. Monitor licenses and personnel files;
11. Calculate, print or distribute commission checks;
12. Place signs on property;
13. Order repairs as directed by the licensee;
14. Prepare for distribution fliers and promotional information which have been approved by the Principal Broker
15. Deliver documents and pick up keys;
16. Place routine telephone calls on late rent payments
17. Gather information for a comparative market analysis (CMA);
18. Unlock property under the direction of a licensee;
19, Disclose the current sales status of a listed property.
What CAN’T an Unlicensed Employee Do?
Q: What is an unlicensed employee, assistant, or secretary NOT permitted to do?
A: 1. Make cold calls by telephone or in person to potential clients;
2. Show properties for sale and/or lease to prospective purchasers;
3. Host open houses, home show booths or fairs;
4. Discuss or explain listings, offers, contracts, or other similar matters with persons outside the firm;
5. Negotiate any terms of a real estate transaction;
6. Negotiate or agree to any commission split or referral fee on behalf of a licensee; or
7. Be paid any compensation which is dependent upon, or directly related to, a real estate transaction.